Also critical was the technological flexibility of Key2, which enables the online system to be used as a comprehensive asset register across all mobile and fixed assets that require safety inspections and regular maintenance.
Group-wide, the business operates a mixed fleet which includes 140 light and heavy commercial vehicles; and 80 items of heavy plant as well as a similar number of ancillary items such as welfare cabins.
Historically reliant on spreadsheets to manage its vehicle and plant asset base, introducing a state-of-the-art software system was a key role for Paul Cockburn, general manager of Owen Pugh and Company Ltd.
‘Compliance was one of the major driving forces behind introducing the system as health and safety is critical in the construction industry,’ Cockburn explained.
‘In going to market we also wanted to ensure that we introduced a flexible software system that enabled the company to build its own asset hierarchy across mobile units, but also relating to the maintenance of fixed installations. Key2 delivers on that score, while many other systems were wholly focused on vehicle management.
‘Key2 provides me with Group-wide visibility of all assets – even though many vehicles and plant equipment are remote – and details of when inspections and routine servicing and maintenance is required.’
The Group will also use Jaama’s electronic driver entitlement checking service Licence2Check to verify the licences of almost 370 at-work driving employees with the Driver and Vehicle Licensing Agency. The introduction of a robust driving licence validation system replaces a previous in-house checking initiative.
The business also has its own truck and plant workshops and plans to introduce the Key2 Workshop Control module to deliver further performance improvements to vehicle service and repair scheduling and stock and workshop management.
‘We are confident that Key2 will deliver administrative and cost-saving benefits. However, the most significant payback will come in terms of compliance with the regulations imposed on us by legislative bodies such as the Health and Safety Executive and the Vehicle and Operator Services Agency,' Cockburn concluded.